Our ambition is to provide investors and other stakeholders with relevant information about Odd Molly
A word from the Chairman
The corporate governance report is the Board’s report where we describe for shareholders how we govern Odd Molly and how we actively work with internal control of financial reporting. Odd Molly has grown substantially in recent years. Significant growth requires greater control, stricter governance and expanded areas of responsibility. It also places higher demands on our Management and Board. These are the challenges we at Odd Molly face going forward.
Corporate governance involves more than structure and clarity. It is also about openness toward our shareholders. We want to show off our structures and give all of our shareholders an opportunity to see how we plan to drive Odd Molly forward.
We on the Board of Directors regard an active approach to governance and internal control at Odd Molly as a competitive advantage. We operate in competitive markets, where every business-critical element must be continuously reassessed to give free rein to our true passion, creativity. Good governance and control provide an essential support for the creative process at Odd Molly.
Patrik Tillman, Chairman of the board of Odd Molly
Odd Molly International AB is a publicly listed Swedish company and its corporate governance is therefore based on Swedish rules and legislation, primarily the Swedish Companies Act, NASDAQ OMX’s rules for issuers, the Swedish Code of Corporate Governance, the Articles of Association and other pertinent rules.
Swedish Code of Corporate Governance
Odd Molly has been listed on NASDAQ OMX Stockholm since June 21, 2010 and has since fully applied the Swedish Code of Corporate Governance. In the event of deviations, the principle of “comply or explain” is applied. The Board of Directors is responsible for continuously monitoring compliance with the code by the Board and management as well as the company otherwise.
Annual General Meeting
Shareholders exercise their decision-making authority at the Annual General Meeting (AGM), the company’s highest decision-making body. Shareholders who are recorded in the share register and have notified the company have the right to attend the AGM and to vote their shares. Shareholders who are unable to be present in person may be represented by proxy.
Among the matters required to be dealt with at the AGM are the adoption of the consolidated balance sheet and income statement, the appropriation of the company’s profit or loss, the compensation principles for senior executives and the discharge of the Directors and CEO from liability. Based on a proposal from the Nomination Committee, the AGM elects the Directors until the conclusion of the next AGM.
Annual General Meeting 2013
Odd Molly’s Annual General Meeting for the financial year 2013 will be held at 2 PM (CET) on April 29, 2014 at Hotel Skeppsholmen in Stockholm. Information on the time and location, how to notify the company to attend and how shareholders can have an issue brought before the meeting is available on the company’s website, www.oddmolly.com, and on page 56 in this annual report.
The 2009 AGM resolved that the company should have a Nomination Committee. The Nomination Committee for the AGM on April 29, 2014 is comprised of Tom Wikström (Chairman), Christer Andersson and Rutger Arnhult. Prior to the AGM, the Nomination Committee held two meetings at which minutes were kept. No remuneration was paid for participation on the Nomination Committee. Tom Wikström is considered independent in relation to the company, management and major shareholders. Christer Andersson and Rutger Arnhult are considered independent in relation to the company and management, but not the major shareholders.
Board of Directors
Odd Molly’s Board of Directors consists of six members elected by the Annual General Meeting and no deputies. The Board of Directors is comprised of Patrik Tillman, (Chairman), Christer Andersson, Mia Arnhult, Lennart Björk, Kia Orback Pettersson and Nils Vinberg. None of the Directors are employed or have an employment-like relationship with the Group or any subsidiary.
Christer Andersson, Mia Arnhult and Patrik Tillman are considered independent in relation to the company and management, but not the major shareholders. Lennart Björk, Kia Orback Pettersson and Nils Vinberg are considered independent in relation to the company, management and major shareholders. For a more detailed presentation of Odd Molly’s Board of Directors, see pages 52 – 53.
The Chairman and other Directors received total compensation of SEK 650 thousand (625) for 2013, in accordance with the resolution of the AGM. The Chairman of the Board receives SEK 150 thousand per year and the other five Directors each receive SEK 100 thousand per year. Karin Wallin Norman was a member of Odd Molly’s Board until the AGM on April 25, 2013 and received SEK 25 thousand for 2013. Kia Orback Pettersson was elected to the Board by Odd Molly’s AGM on April 25, 2013 and received SEK 75 thousand in compensation for 2013.
The duty of the Board of Directors is to manage the company’s affairs on behalf of the shareholders. The Board’s work is governed by the Companies Act, the Articles of Association and the current rules of procedure, including the instruction on the delegation between the Board and the CEO.
In 2013 the Board held ten meetings at which minutes were kept. During these meetings the Board discussed the financial results, balance sheet total, interim reports and annual report, as well as market and risk analysis, the direction of the business and organizational issues.
Number of meetings attended
|Kia Orback Pettersson*||5||-||-|
|Total number of meetings||10||12||14|
*Joined the Board at Odd Molly’s AGM on April 25, 2013.
The Board of Directors has appointed an Audit Committee from among its members to prepare the Board’s quality assurance of the financial reporting. The Audit Committee consists of Directors Mia Arnhult, (Chairman), Kia Orback Pettersson and Nils Vinberg. During the year the Audit Committee held two meetings at which minutes were kept, which the company’s CFO and auditor also attended.
The Board of Directors has appointed a Compensation Committee from among its members whose duty, within the framework of the compensation guidelines for senior executives established by the AGM, is to prepare compensation issues pertaining to the CEO and other senior executives. The Compensation Committee consists of Directors Patrik Tillman (Chairman), Mia Arnhult and Christer Andersson. During the year the Compensation Committee held two meetings at which minutes were kept.
The auditors are elected by the shareholders at the AGM. The auditors review the company’s annual report, consolidated financial statements and accounting records, as well as the day-to-day administration of the Board and the CEO. Ernst & Young was elected by the 2007 AGM as the company’s auditor for a period of four years and was reelected at the 2011 AGM. The chief auditor is Jonas Svensson. The external audit is conducted according to generally accepted accounting principles in Sweden. The auditors have submitted verbal and written reports to the Audit Committee and the Board of Directors on their audit and review of the internal control.
For 2013 the auditors’ remuneration amounted to SEK 747 thousand as regards the Parent Company, of which SEK 350 thousand related to audit work. The corresponding amounts for the Group were SEK 791 thousand and SEK 394 thousand, respectively.
Chief Executive Officer (CEO) and Group Management
The CEO manages the Group and its operations within the framework resolved by the Board. The CEO is responsible for keeping the Board of Directors informed of the company’s development, reporting on significant deviations from established business plans and events that significantly impact the company’s operations, and preparing the necessary background information for the Board of Directors, e.g., regarding the company’s expansion, investments and other strategically important issues.
Group Management, which is led by the CEO, consists of the managers of key operating areas within Odd Molly. Group Management holds monthly meetings where operational issues are discussed. Moreover, Group Management annually formulates a business plan that is adopted by the Board. Daily contact between the members of Group Management is critical to effective governance and management.
On December 31, 2013 Group Management consisted of Anna Attemark (CEO), Henrik Fredin, Jennie Högstedt Björk, Karin Jimfelt-Ghatan, Kent-Jonas Lundqvist and Kristin Roos. For a detailed presentation of Group Management, see pages 54 – 55.
The Chairman conducts an annual performance review of the CEO in accordance with the CEO’s instructions.
Remuneration to the CEO and senior executives
The CEO’s base salary for 2013 was SEK 2,160 thousand (2,160). The CEO is entitled to a monthly pension provision corresponding to 30 percent of base salary. Pension expenses amounted to SEK 648 thousand in 2013. The terms of the CEO’s compensation package are resolved by the Board. The company and the CEO have agreed to a term of notice of 12 months if she is terminated by the company and 6 months is she resigns. Senior executives refer to five persons, who together with the CEO formed the Group Management in 2013. During the year the number of senior executives changed. The salary figures shown here include persons who were not members of Group Management at year-end. The base salaries paid to senior executives, excluding the CEO, amounted to SEK 5,690 thousand (6,523) in 2013. Odd Molly pays annual premiums to a defined-contribution pension plan corresponding to 15-20 percent of the total payroll expense. Pension expenses amounted to SEK 1,033 thousand (1,285) in 2013. Senior executives have a term of notice of 3-6 months.
Remuneration to the CEO and other senior executives has been paid exclusively by the Parent Company. No variable compensation has been paid.
Odd Molly has one outstanding incentive program based on warrants in Odd Molly International AB. According to the program, which was established by the Extraordinary General Meeting on November 25, 2011 based on a proposal from Odd Molly’s Board of Directors, 300,000 warrants were issued to Odd Molly International AB for transfer to the CEO and Vice President.
The Board of Directors is responsible for corporate governance and internal control. The overarching purpose is to protect the company’s assets and, consequently, the shareholders’ investment. The Board is also responsible for ensuring that financial reporting is prepared in accordance with current laws. By reviewing all critical accounting issues and the financial reports issued by the company, the Board is able to assure the quality of Odd Molly’s financial reporting. This requires the Board to treat issues of internal control, compliance, material uncertainties in reported values, any uncorrected inaccuracies, events after the balance sheet date, changes in estimates and assumptions, any verified irregularities and other conditions that affect the quality of the financial reports.
An important part of the internal control is to formulate and establish a number of fundamental policies, guidelines and frameworks for the company’s financial routines and financial reporting. The finance policy in 2013 was adopted by the Board on February 14, 2013. The financial handbook, which is updated continuously, is an important tool to assure good internal control over the company’s operations. Operations are monitored and governing documents are revised continuously and communicated to all affected employees. The Board continuously evaluates operations and results through a reporting packet that contains an income statement, balance sheet and key financial ratios as well as other material operational and financial information. The other policies and guidelines established by the Board that are important to internal control are the communication policy, IT policy and gender equality policy. Moreover, the CEO decides on financial job descriptions, which are available to the finance department on the company’s server. Odd Molly has a business area-based organizational structure where each business area manager participates on the company’s management team and is responsible for the performance of their business area. All of Odd Molly’s business areas share the same structure, financial system, chart of accounts and policies, which facilitates efficient routines and control systems.
Odd Molly works continuously and actively with risk analysis, risk assessment and risk management to ensure that the risks the company is exposed to are managed efficiently within the established framework. The risk assessment includes, among other things, the company’s administrative routines for invoicing and order processing. Balance sheet and income statement items with a risk of material error are also reviewed continuously. Odd Molly uses prepayments when its credit analysis has a negative outcome or for new, smaller customers, as well as with active control of currency risks.
Control structures are designed to manage the risks that the Board of Directors considers material to the internal control of financial reporting. These control structures consist of an organization with clearly defined lines of authority, routines and job descriptions. Control activities include reporting on decision-making processes and procedures for important decisions (e.g., new major customers, investments, inventories, contracts, etc.) as well as reviews of all financial reports that are presented.
The financial handbook covers, among other things, control activities such as reconciliations, authorizations, financial systems and benchmarks. Authorization instructions are updated continuously. The right to authorize payments is also treated in this instruction. Approval is required by at least two persons jointly from the finance department or by the CEO and the CFO.
Information and communications
The company’s governing documents in the form of policies, guidelines and manuals for internal and external communications are updated continuously and communicated internally through the appropriate channels such as internal meetings and internal mail. The company’s communication policy, which contains guidelines on how information is released, applies to communications with outside parties. The purpose of the policy is to ensure that Odd Molly accurately and thoroughly meets all its information obligations according to current laws and regulations.
Monitoring and oversight
The Board continuously monitors the effectiveness of the internal control based on the preparations by the Audit Committee. The Board makes certain that the company’s auditors review the financial report for the third quarter. Lastly, the Board issues a brief report on how internal control was implemented during the year. To date the Board has not found reason to establish a separate internal audit unit, although it evaluates annually whether one is needed.
Odd Molly share and ownership structure
Information on Odd Molly’s share and ownership structure can be found in the section on Odd Molly’s share in the annual report on pages 16–17 and in the section on the Odd Molly share and ownership structure in the Board of Directors’ report.
The Board of Directors
March 20, 2014